We’re honored that millions of people around the world use Zoom Meetings to collaborate and stay connected. However, without precautions, meetings that are designed to bring people together could be attended by a person who is not invited.
Disruptions typically occur when meeting information is made open to the public. A user could post a private meeting link on social media, share their virtual classroom information, and more. But when these links are out on social media or other public forums, that makes your meeting completely public and anyone with the link can join it.
Here are a few easy ways you can help prevent disruptions:
Tips to prevent disruptions
- Use the right Zoom solution for your need: If you’re specifically hoping to use Zoom to host a virtual event with people you may not know, make sure to steer your attention from Zoom Meetings to Zoom Video Webinars or Zoom Events — products designed specifically for digital events.
- Avoid using your Personal Meeting ID (PMI): Your PMI is basically one continuous meeting and you don’t want outsiders crashing your personal virtual space after your designated meeting is over.
- Manage screen sharing: You do not want random people in your public session taking control of the screen and sharing unwanted content with the group. You can restrict this — before the meeting and during the meeting in the host control bar — so that you’re the only one who can screen share. If you disable screen sharing, the Whiteboard setting will be automatically disabled as well.
To prevent participants from screen sharing during a call, using the host controls at the bottom, click the arrow next to “Share Screen” and then go to “Advanced Sharing Options.” Under “Who can share?” choose “Only Host” and close the window.
You can also toggle sharing privileges under the Security icon in your window or change the default sharing option in your Zoom settings.
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